Ultra Web Hosting supports mailing lists through the Mailman list manager in cPanel. A mailing list lets you send one email to a single address and have it delivered to all subscribers - useful for newsletters, team communications, and community groups.
For newsletters and marketing email with more than 100 subscribers, we recommend an external service like Mailchimp, Constant Contact, or SendGrid. These services handle bounce management, unsubscribes, analytics, and compliance with anti-spam laws. Server-based mailing lists are best suited for small internal groups.
01. Creating a Mailing List
- Log into cPanel at
https://yourdomain.com:2083 - Scroll to Email and click Mailing Lists
- Enter the list name - this becomes the list email address (e.g.,
[email protected]) - Set a list password - this is the admin password for managing the list, separate from your email password
- Choose privacy options - whether the subscriber list is visible, whether archives are public
- Click Add Mailing List
02. Managing Subscribers
Once the list is created, click Manage next to it in cPanel to open the Mailman administration interface. From here:
- Add subscribers - go to Membership Management > Mass Subscription. Enter email addresses one per line
- Remove subscribers - go to Membership Management > Mass Removal
- View current members - Membership Management > Membership List shows all subscribers with their delivery settings
Subscribers can manage their own settings (pause delivery, change email, unsubscribe) at https://yourdomain.com/mailman/listinfo/listname. Include this URL in your list emails so members can opt out.
03. Sending to the List
To send a message to all subscribers, simply send an email to the list address (e.g., [email protected]) from an authorized sender. By default, only the list admin can post. You can change this in the settings to allow all subscribers to post (for discussion lists) or restrict to specific addresses.
04. Moderation and Settings
Important settings in the Mailman admin interface:
- Privacy > Subscription Rules - control whether people can subscribe themselves or require admin approval
- Privacy > Sender Filters - control who can post to the list
- General Options > Reply-To header - set whether replies go to the list or to the original sender
- Non-member Filters - decide what happens when a non-subscriber tries to post (hold for moderation, reject, or discard)
05. When to Use an External Service Instead
Best for small groups (under 100), internal teams, or discussion lists. Counts against your hosting email limits. No analytics or design templates. You are responsible for handling bounces and unsubscribes.
Best for newsletters, marketing, or any list over 100 subscribers. Handles CAN-SPAM compliance, bounce management, unsubscribe processing, open/click tracking, and provides drag-and-drop email designers.
Need Help with Email?
Our support team can help set up mailing lists, troubleshoot delivery issues, and recommend the right solution for your needs.
Open a Support TicketQuick Recap: Mailing Lists
- Create a list in cPanel > Email > Mailing Lists
- Add subscribers via Mailman's Mass Subscription page
- Send messages to the list email address from an authorized sender
- Set moderation rules in Privacy > Sender Filters
- Use an external service for newsletters over 100 subscribers
1,500 users found this article useful · Last updated March 2026 · Browse all Email articles
